How to write professional mail?

Hello guys!

Everyone here write mails and doesn't know how to write a good mail which looks professional and which would help you makes difference.

Process of writing mails when you are applying for jobs:

The basic ones to look for when writing mails are

1) Subject of the mail.
2) Body of the mail.

1) Subject — In the Subject of the mail, Write the position which you're applying like if you are applying for a job for the role SDE - I, Your subject of the mail should be like “Applying for the position of SDE - I”. This would help recruiters find the relevant mail.

2) Body —In the body of the mail, Greet them with a hello saying Hello sir/madam first. Then we start with the content, Introduce yourself first, Start with your name, then your degree. Example: I am Sudhakar. I have been pursuing my Bachelor’s degree in computer science at The American College. Then start with your primary skills. Example: I have good knowledge of developing PHP applications and Java applications. Then display your portfolios or certificates, If any. And, add I have attached my resume for your reference. Finally, add Thank you at the end of the mail.

This is how you can send emails when you are writing mails for applying for a job.

Process of writing mails when you are a professional:

This is how you can write professional mails

Subject of the mail:

This should be very clear it should describe the whole mail in a single word. For example, If you are asking for domain details, the subject should be like “Request for domain details”.

Body of the mail:

First, start with greetings. Say Hi or Hello, For example, if you’re writing to someone named Sudhakar then it should be like Hi Sudhakar. Then wish them saying How are you? Hope you are good and start writing why you are contacting them(Subject). Don’t be rude with your words. Add polite words like Please to get the mail sounds good. After finishing the body with these details finally, you have to add Thanks/Regards/Love which matches the scenario, and add your name and contact information below if needed. For example,

Thanks,

Sudhakar.

This would always be recommended to send mails. Be precise and clear about what you are conveying and make the difference between emails.

That’s the end, Hope you will make difference by doing this. Thanks!